Team Headshots Booth Proposal - 2025
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Thank You
On-Site Headshots
6812 Edgewater Drive
Suite 140
Orlando, FL 32810
Call/text - (407) 710-7720
Email - Info@SignatureHeadshotsOrlando.com
Project Proposal
What you get
Headshot Station
$3500/$2500
Capture every attendee with efficiency and ease—one streamlined headshot station delivering polished, professional results.
Preparation Station
Included
Including mirror, blotting sheets, lint roller, etc. Our station reduces retouching revision requests and complaints.
Studio-Quality Lighting and Backdrop Setup
Included
Delivers consistent, high-end ensuring every participant enjoys their experience
Instant Gallery Delivery via Email
Included
No post-event file wrangling or renaming. Each participant gets their gallery instantly and can interact directly with our dedicated customer service and retouching staff, reducing your admin work.
3 Retouched Images Per Person
Included
Flexible usage across platforms and eliminates additional charges or follow-up requests.
White-Labeled Galleries, Emails, and On-Site Signage
Included
Most headshot vendors brand themselves. We brand you — so your company stays front and center from start to finish.
Your Custom QUOTE
Your estimated cost per project is 00
One of our team members will contact you within the next 24 hours to discuss details and schedule cleaning appointments.
Headshot Booth Features
Participants’ Benefits
01. Human Photographer + Personal Direction
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02. Immediate Image Review & Selection
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03. Live Retouching Available + Instant Delivery
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Timeline & Process
Our clients don’t just hire us for great photos. They hire us because we make headshots the easiest part of their event planning.
3-4 Weeks Before Your Event
Schedule Your Date
We handle everything through a single point of contact—no back-and-forth or multi-vendor coordination.
Receive Your Headshot Prep Kit
We send a branded prep guide you can distribute to help your attendees feel confident and prepared.
The Day Before your Event
We Arrive Early and Set Up your Headshot Studio
Our consistent setup guarantees the same high-quality experience across every participant
Event Day
Preparation Station Ready for Each Participant
We include mirrors, blotting sheets, and lint rollers so your team looks polished without your staff needing to assist.
Photographer Guides Each Person One-on-One
Our human-led posing ensures natural, confident expressions—no awkward self-serve booths.
Instant Image Gallery Sent to Each Attendee
Participants receive their private galleries with your branding and message within 60 seconds
1-3 Days After your Event
Each Person Selects up to 3 Images for Retouching
Each person makes their selections in their private, interactive gallery and we deliver the retouched images directly to them via the gallery
Retouched Images Delivered Within a Couple Days
(or ask us about real-time retouching) Final files arrive in a consistent format, ready for LinkedIn, websites, or internal directories.
Project timeline
Lock-in Your Date & Receive Your Headshot Prep Kit
Why choose us
At scale, headshots can become a logistical headache — but not with us. We specialize in delivering consistent, professional results with minimal effort on your part. Whether it’s at a company meeting, a national conference, or across multiple offices, we bring efficiency, organization, and polish to every step of the process. From sign-ups to final delivery, it’s streamlined, branded, and built to make you look good.
01. Zero Headache for You
We handle everything — from setup and sign-ups to delivery and support. Your team can focus on the event, not logistics. It’s a fully turnkey solution designed for busy event planners and marketing teams.
02. Efficient, On-Site Execution
We come to your office or company meeting and photograph your entire team with minimal disruption. Sessions are fast, organized, and employee-friendly.
03. Expert Coaching for Every Individual
We specialize in helping professionals feel confident on camera. Each person gets guided posing and expression coaching — no awkward or unflattering photos.
04. Scalable Across Multiple Locations
Need headshots at multiple offices across the country? We provide consistent service and deliverables everywhere — without juggling different vendors.
We make headshots seamless — so your team looks sharp, and you look organized.
5000+
Happy Clients
From Fortune 500s to fast-growing startups, companies trust us to handle team headshots with minimal disruption and maximum professionalism.
100+
5-star Reviews
We’re known for being easy to work with, organized, and reliable. Our systems eliminate guesswork, delays, and hand-holding — making your life easier from start to finish.
300+
Happy Clients
Built for high-volume execution. Whether it’s a 2-day conference or an all-hands meeting, we move fast without sacrificing consistency or polish — at scale.
Our turnkey setup means no internal coordination headaches. We handle scheduling, signage, branded delivery galleries, and post-production — so your team doesn’t have to.
We ensure every employee gets a professional, consistent headshot while you stay focused on more important priorities. Need it done at multiple offices? We’ve got it covered.
Work with a vendor who gets the corporate environment — and delivers headshots like a well-oiled operation, not an artistic side gig.
Case Study
United Launch Alliance
United Launch Alliance needed a seamless, professional headshot experience for its senior leadership, scientists, and technical staff — all within a narrow time window during a multi-site internal initiative.
Challenge
Coordinate headshots across two locations — Cocoa Beach, FL and Denver, CO — while ensuring consistency in lighting, background, posing, and retouching. The Florida team had only a two-hour window and extremely limited availability per person (about two minutes each). The photos needed to match corporate standards and be ready for executive bios, internal platforms, and press kits.
Solution
We set up an efficient on-site booth at ULA’s Cocoa Beach office and photographed 94 individuals in just two hours, keeping pace with a tight schedule. Our system allowed each person to select their favorite image on the spot with real-time previews.
To ensure brand consistency across locations, we worked in close coordination with the team photographing in Denver, providing them with our lighting specs, background assets, and retouching guidelines. Final delivery included matched, professionally retouched headshots for both teams — cohesive, sharp, and ready for enterprise use.
- 94 team members photographed in 2 hours
- Consistent style across FL and CO offices
- Executive-ready images with minimal disruption
- Fully coordinated multi-site delivery
About Our Company
On-Site Headshots is the go-to solution for companies that need high-quality, professional headshots without disrupting their workflow. We specialize in efficient, high-volume setups for conferences, corporate meetings, and multi-office teams — delivering a seamless experience from scheduling to delivery.
Our team has photographed thousands of professionals across industries including aerospace, law, finance, and tech. With fast turnaround, consistent quality, and scalable solutions, we make it easy for companies to present a unified, polished image.
Project Manager & Headshot Photographer
Portrait Photographer
